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A regular review must be made using IDMS of cases that have been working at the debt management technical office for three months or more.

»Ê¹ÚÌåÓýapp COTAX system does not produce a work list of outstanding cases for review.

Annual review

At the Annual Balance date a full review of all cases must be made. This is referred to as the annual review.

»Ê¹ÚÌåÓýapp purpose of the annual review is to ensure that

• any notes showing the whereabouts of the papers are correct and
• all relevant cases are being effectively pursued.

»Ê¹ÚÌåÓýapp checks at the Annual Balance date serve an important purpose as a security safeguard.

Following the annual review a certificate of cases working locally is sent by the senior debt management officer with a covering memo to the Debt Management Group Office no later than the last Friday in February.

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Monthly review

Additionally there are monthly reviews when different profiles of cases working locally are to be reviewed as in the following table.

When to review	Case value
January	£20,000 or more
February	£20,000 or more
March	£5,000 or more
April	Up to £5,000 and £20,000 or more
May	£20,000 or more
June	£5,000 or more
July	£20,000 or more
August	£20,000 or more
September	£5,000 or more
October	None
November	£20,000 or more
December	£5,000 or more

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»Ê¹ÚÌåÓýapp extent to which you should review items up to £5,000 in April should be agreed in consultation with the Debt Management Group Office.

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»Ê¹ÚÌåÓýapp purpose of the monthly review is to ensure that

• all cases are being effectively pursued and
• the correct collection process is under way.

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Grade of reviewing officer

»Ê¹ÚÌåÓýapp review is carried out by a reviewing officer as below

Case value	Reviewing officer
£20,000 or more	Senior debt manager
£10,000 to £19,999.99	Higher debt manager
£5,000 to £9,999.99	Debt manager
Up to £4,999.99	Debt management officer

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»Ê¹ÚÌåÓýapp reviewing officer will need to use COTAX facilities to assist reviewing.

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