VRS4250 - Mechanics of the standard retail schemes: Weekly summary of DGT

It is normal practice for branches of some multiple retailers to make weekly returns, calculated from DGT, to their head office. »Ê¹ÚÌåÓýappse returns are then collated to arrive at the total takings for the business which means that, instead of having a record of the DGT for the business as a whole, the head office is only keeping a weekly summary of the returns made by its branches. You may allow this arrangement subject to the following conditions:

  • each branch must keep a record of its DGT;
  • each branch must be able to support, if required, the information on its weekly return to head office by reference to the daily records; and
  • branches must make returns covering part-weeks, and the head office must collate and account for those returns in their retail scheme, if:
  1. the end of a tax period occurs in the middle of a week; or
  2. a change in the rate of tax or liability is made in the middle of a week.

Where this concession is allowed you must send a letter setting out the conditions to the retailer and obtain their written agreement.

In considering any other requests to dispense with the requirement to keep a record of daily gross takings, you should bear in mind the difficulties that such a break in the audit trail could cause. Unless they involve exceptional features, you should normally refuse all other requests.